EU-BASED ORGANISATIONS
Responsible for all aspects of the identification, selection, preparation, deployment and management of volunteers.
Sending organizations must belong to any of the following categories:
Non-governmental not-for-profit organizations established in an EU Member State.
Civilian public law bodies from a Member State.
The International Federation of National Red Cross and Red Crescent societies.
Candidate and associated countries of the European Neighborhood Policy and the member countries of the European Economic Area (EEA) may participate as soon as these countries have signed agreements with the EU covering the program.
Sending organizations must act in the field of humanitarian aid.
TECHNICAL ASSISTANCE
For: organisations based in Europe and with experience in the humanitarian sector in third countries.
Why: to strengthen their capacities to participate in the EU Aid Volunteers initiative as sending organisations.
What: providing trainings/webinars in volunteers’ management, security and safety, DRR, gender issues, certification process, organising exchanges of best practises…
Who: a consortium with organisations from min 3 different EU countries (at least one applicant or member in each project must have been active in the field of volunteer management for a minimum of 3 years).
NON-EU-BASED ORGANISATIONS
Co-responsible for all the aspects concerning the volunteers hosting in the field along the deployment: accommodation, safety and security, learning and development plan, mentoring.
Hosting organisations should participate to the identification of needs and the selection process.
Organizations must develop activities within the field of humanitarian action and pertain to any of the following categories:
Non-profit non-governmental organizations operating or established in third countries in accordance with the current laws of that country.
Civil law bodies governed by the law of a third country.
International agencies and organizations.
CAPACITY BUILDING
For: for local staff and volunteers of organisations in countries hit by disasters or crises.
Why: to foster a more effective and principled humanitarian response of future hosting organisations.
What: providing trainings/webinars in volunteers’ management, security and safety, DRR, LRRD, gender issues, certification process, organising field visits, needs assessments…
Who: a consortium with organisations from min at least 2 EU countries + organizations from at least 2 non-EU countries in which activities and operations are implemented.
THE SENDING AND HOST ORGANIZATIONS MUST CERTIFY THAT THEY COMPLY WITH THE QUALITY STANDARDS REQUIRED FOR THE ADEQUATE VOLUNTEER MANAGEMENT
The certification process is carried out based on an accompanying self-assessment form that indicates evidence of compliance with regulations and implementation of required processes in the Delegated Regulation No. 1398/2014 and Implementing Regulation No. 1244/2014.
The certification process is based on provided evidence regarding compliance with determined quality standards. This implies that the organizations must demonstrate definition and/or application of their politics and procedures with respect to the requirements established to be certified as sending or host organizations. To guarantee that all participating organizations abide to quality standards for the management of EU Aid Volunteers, as established by the Commission.
The certified sending and host organizations will submit a new certification every three years, or at any time, in case of substantial modifications of the norms and procedures established by the EU Aid Volunteers Initiative. The Commission may also decide to suspend or annul the certification following the rules indicated in Art. 37 of Regulation 1244/2014.
Only certified organizations are permitted to establish consortiums with other sending and host organizations to present projects for the deployment of EU Aid Volunteers.
